OFFICE MANAGER

Develop and maintain systems in the office of the DDG. Oversee and provide effective guidance and advice on the flow of information and documents to and from the DDG’s office. Ensure the safekeeping of all documentation in the office of the DDG. Verify responses drafted on matters received from internal and external stakeholders. Prepare documentation w.ith regards to complex issues for internal and external stakeholders.

Co-ordinate and report on matters of a transverse nature to the DDG. Follow up on matters to be submitted (e.g by Provincial Departments, Municipalities, Components, etc.) Prepare presentations and briefings for the DDG Roles in terms of projects. Conduct research and compile comprehensive documents (not linked to a specific line function) for the DDG with regards to issues forthcoming from meetings. Compile EXCO Memoranda and memoranda with regards to sensitive issues that are not linked to a specific line function. Co-ordinate Parliamentary enquiries. Analyze complex submissions/reports and make abbreviated notes and/or recommendations for the DDG with regards to these documents.

Screen documents to determine actions /information/documents required for the meeting. Collect and compile information for the DDG with regards to issues that need to be discussed at meetings. Render Secretariat services: Arrange for the placements of items on the agenda of meetings chaired by the DDG and ensure circulation of accompanying memoranda. Co-ordinate high level meetings including overseeing logistics, transport arrangements and take charge of invitations and RSVP functions etc. Represent and/or convene meetings on behalf of the DDG as requested. Determine and collate information with regards to the budget needs of the office of the DDG. Keep record of expenditure commitments, monitor expenditure and alert the DDG with regards to over and under spending. Identify the need to move funds between items & compile submissions for this purpose. Manage staff (if any) in the office of the DDG

NOTES:

These adverts are internal (within the Department) and external (within Gauteng Province). In line with the Department’s employments Equity Plan, PEOPLE WITH DISABILITIES are encouraged to apply. To apply for the below positions, please apply online at http://professionaljobcentre.gpg.gov.za. Only online applications will be considered and for general enquiries please contact Human Resource on 072 668 0029/076 521 4118. Applicants must utilise the most recent Z83 application for employment form issued by the Minister for the Public Service and Administration in line with the Regulation 10 of the Public Service Regulations, 2016, All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and the Curriculum Vitae (CV) will result in disqualification. The New Z83 form, obtainable from the GPG Professional Job Centre website, any Public Service Department or the DPSA website www.dpsa.gov.za/documents.

Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job). It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference.

It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.