Department of Human Settlements Personal Assistant – Office of the HOD

Requirements :

Matric plus Secretarial Diploma/NQF Level 5 qualification in Office Management and Administration or equivalent. Competencies: language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills.

Duties :

Provide a professional secretariat support function within the business unit; overall general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers and stakeholders; ensure effective flow of information and documents to and from the unit.

Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops including that of virtual meetings. Report writing; manage overall procurement processes for the unit; ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and, conduct follow-ups with reports. 

Assist in promoting good working relationship within the structures of Human settlement leadership. Be proficient in the use of Microsoft applications such as Excel, Power point, MS Word, Outlook.

Notes :

No faxed or emailed applications will be accepted. People with disabilities are encouraged to apply. It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). 

Applications should be submitted strictly online at http://professionaljobcentre.gpg.gov.za and it should be accompanied by a Z83, comprehensive Curriculum Vitae (CV) as well as certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job). Correspondence will only be limited to shortlisted candidates. 

If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make appointment(s) to the advertised post(s).

Employer : Department of Human Settlements

Location : Head office

Closing Date : 03-12-2021

Criteria Questions

Do you have Matric plus Secretarial Diploma/NQF Level 5 qualification in Office Management and Administration or equivalent?

Do you have Competencies: language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills?

  • Reference Number : refs/012565
  • Directorate : Office of the HOD
  • Number of Posts : 1
  • Package : R261 372.00 per annum plus benefits
  • Enquiries : Ms K Kunene 0723159992

Please Notes :

Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successf

 

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